Save time and gain control

The core strengths of our platform include document and email capture, high performance intelligent data capture, workflow, robotic process automation, powerful search capabilities and secure document storage. Coupled with flexible cloud or on-premise deployment, mobile access and powerful integration capabilities, these core strengths can be combined to solve information processing problems across the enterprise.

Built on our modular Enable platform, our solutions will save you time and cost while providing control, visibility and compliance for essential business processes.

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Documation can provide an automation solution to almost any information management or document processing challenge. Contact us now to find out how our Automation Software can help.

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Finance

As well as our class leading AP automation, Invoice management and Purchasing solutions, our finance process automation solutions for finance can help you to:

Speed up cashflow in Accounts Receivable (AR) by issuing e-invoices with attached proofs of delivery, automating payment chasing and answering queries quickly with instant access to copy invoices and supporting documents or PODs.

Simplify credit card bill processing by automatically routing statements to the employee to authorise and code charges. Completed transactions are posted direct to your finance system, ready for payment

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Human Resources

Gain instant access to HR documents 24/7 from anywhere in the business while ensuring security by using Enable to provide secure, centralised document storage and fast retrieval. Powerful access controls mean a higher level of security over paper storage options, and the risk of losing or misplacing documents is eliminated.

Replace paper forms with Enable eForms coupled with workflow to speed up HR processes including:

– Recruitment
– Employee onboarding/offboarding – processing
– Employee admin – role/ terms changes, personal details
– Self-service requests – holidays, shift applications

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Our Testimonials

“Documation provides a very, very good service with a very good system and I’ve always felt very supported. The fact that they’ve got the same team that’s been there since we started this project is invaluable.”

Andrea Hargate, General Ledger Manager
‘’We reviewed a number of potential suppliers as we wanted to select a best-in-class product provided by committed supplier. Documation stood out from the start with an excellent P2P solution but also the confidence and experience to deliver what we needed. As such Documation were an excellent choice.’’

Craig Tellwright, Head of Financial Services
“The Documation team provided fantastic support before, during and after deployment. They worked well with a range of stakeholders across the Council, including our IT team and Procure to Pay teams. They understood our challenges and the scale on which we operate and were able to implement a solution which met our needs effectively as well as providing support and problem-solving at crucial points. ”

–Patrick Tipton, Senior P2P Projects Officer
“Documation are really approachable, even when we were working through the issues, they really listened to what we needed and worked hard to understand the process and any problems, and they have been a great partner to work with. “

-Lesley Brown, IS Product Manager at NWG
“Of course, when choosing a new system, it is difficult but I absolutely love Documation, it’s a very simple tool to use, it is intuitive and the functionality was exactly what we were looking for.

Auto matching and auto distribution are two of the most time saving functions that an AP Team could wish for”.

-Liz Coffey – Accounts Payable Manager at Weetabix
We chose Documation as our AP Automation provider because they are a UK based software development company, and had an expert support team, along with powerful software that exceeded our requirements. Documation are efficient, user friendly and always offer their help and support.

-Rachel Heys, Accounts Payable Team at Agrovista
“Documation’s experience and depth of knowledge was evident, every base had been covered, it has clearly been built by AP Professionals with an understanding of the problems that Accounts Payable face on a daily basis, and the match query solution was a clear winner!”

-Liz Coffey Accounts Payable Manager at Weetabix
“One of the real key things for us was Documation’s understanding of what our requirements were which made it really easy for us to get the solution that we wanted. They listened to our needs and offered advice and recommendations in line with our budget.”

Kerry Bailey, Strategic P2P Manager

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“Documation are customer focussed and approachable. They are well balanced between delivering a service, demonstrating their expertise whilst always listening”

Nancy Easey, Central Finance & Project Improvement Manager

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“A massive thank you for all Documation have done thus far with our project. I know we aren’t the easiest client but I am genuinely excited about the system and its implementation.”

-Ian Westlake, Head of Procurement

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Operations and Logistics

Access documents at the touch of a button wherever and whenever they are needed. Documents such as inventories, materials certificates, PODs can all be available on-line to answer queries quickly and provide an audit trail for compliance.
Streamline business processes such as:

New product requests and introduction – collating information and helping you project manage across departments and teams by controlling the NPD process, issuing tasks and giving you visibility and control

Sales order processing – regardless of whether they arrive by web, fax, post or email, Documation captures orders from all channels into one single stream. Order data is extracted and validated and the results delivered to workflow for further processing if required. Finally, the order data is transferred automatically to your CRM and sales processing systems.

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Outgoing Documents

Save costs on postage and printing, deliver documents faster and gain on-line access to view documents by using Enable to send documents such as customer correspondence and sales invoicing. Creation and delivery of documents can be triggered by any system (for example, the finance system) using information collated from one or more sources.

Layout and branding can be altered based on business rules e.g. for each sales channel. Enable selects the most appropriate recipient(s) for the document, delivery is via the most appropriate route e.g. email, SMS etc – and depending on criteria including factors such as customer preference and cost.

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Can’t see what you are looking for?

Documation can provide a solution to almost any information management or document processing challenge. Contact us now to find out how we can help.

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Other Solutions