Radius - AP Automation Solution

Radius – AP Automation Solution

Radius is a software and technology company headquartered in Crewe, Cheshire. Radius has a presence in 19 countries and operates services across Telematics, Fuel Cards, Insurance, Vehicle Solutions, Telecoms and EVs. Following a review of the system and processes it became clear that further automation was needed. Radius contacted 5 companies and had 2 onsite and 3 virtual software demonstrations. Diane Bamford, Group Head of Purchase Ledger at Radius, had extensive previous Shared Services experience and had used RFPs to identify Radius’s needs and match those to the solution features. This made a relatively short procurement process for a complex solution.

AP Automation Solution with Power BI
Location: Bradford, West Yorkshire
Industry: Software & Technology
Finance System: Sage X3
80% straight through processing after implementation

Objectives

Automate the entire AP process, for PO and Non-PO Invoices
Reduce duplicate payments
Lower operating/processing costs
Achieve Straight Through Processing
Reduce manual effort involved in data entry
Improve overall visibility, control and accuracy of accounting in the ledger and from a tax perspective.
Support the role out of a purchasing process
Improve accuracy of KPI and finance reporting
Facilitate anticipated business growth, including the ability to add further legal entities.

Challenges

Radius’s data security was a high priority and despite Documation having ISO27001 certification they decided to progress with an on-premise solution. There were also challenges with integration caused by the Sage X3 Implementation Consultants working on the API connection. The Documation team quickly identified an alternative which is now in use and works well, saving Radius huge development costs. It brought to light the importance of ensuring that selected software can integrate easily with other dependent solutions. The bonus of Documation is that it integrates with all finance systems, in multiple ways, and has a Web Services Connector to allow integration with any API enabled software.

Solution

The Accounts Payable Automation solution is now fully rolled out and the team uses it in their everyday work. The reports show the team are currently achieving a straight through processing rate of approximately 80%. Automation has allowed the team to move away from the manual and time consuming tasks and are now working on tasks with more added value. The AI enabled coding allows the team to understand the tax differences and not just use the 20% VAT code, ensuring that 0% VAT is attributed to the relevant invoice lines. The solution provides the whole team has visibility of all the queues and statuses, which means resources can be assigned accordingly to ensure they work efficiently.